Rock and Roll at Cacapon

September 23rd - 24th, 2023
Race Photo

Cacapon Resort State Park will host race #3 of the 2023 season. It is located in the eastern panhandle and is a true gem. The park is surrounded by a golf course and incredible scenery. The park has a beautiful lake complete with a beach and diving area, as well as miles of scenic trails for hiking/biking enthusiasts of all skill levels. The race course will start in an open field and will meander through the picnic area to spread the racers out before heading into the woods. Once entering the woods, you will be Rocking and Rolling, up switch back climbs, and back down through berms that are as smooth as butter.

This course and venue is sure to be a family favorite.

Cacapon Resort State Park
Cacapon Resort State Park 818 Cacapon Lodge Dr, Berkeley Springs, WV 25411

Parking and PitZone Drop Off Information

  • Please follow all signs to parking.
  • All vehicles must abide by the instructions of parking volunteers and/or league staff. Any violators risk imposition of penalties against their respective team
  • Vehicles must use the designated loading/unloading zone and immediately move to designated parking areas after unloading at the Pit Zone area.
  • Vehicles must follow one-way directional traffic in/out of Pit Zone drop off area (see venue map)
  • PitZone dropoff will be near the nature center

Online registration closes Wednesday before each race at 11:30pm

  • Students must be league registered and “race-ready” in order to participate
  • Registration is done on the NICA Pit Zone website
  • DO NOT LOSE YOUR RACE PLATE! Students will receive a race plate for the race series to be used for all races, so please take care of them. Race plates have chips on the back and require care to avoid damage. There is a $10.00 fee to replace race plates if lost, or forgotten. Replacement plates are at registration.
  • Please review our Weather and Refund policies.

Race Fees

League/NICA Registration (annual)$200$200$10
Race Entry Fee (per race)$20$20$10

* After Wednesday, you will have to register at the race and pay the late fee. Scholarships and financial assistance are available, for more information email

Race day would not be possible without the incredible work of our volunteers. It takes a “village” to put on quality youth mountain bike races. Many parents and cycling enthusiasts find that getting involved with our events is a fun and rewarding experience.

Saturday and Sunday positions are available

We know some positions can look complex and possibly overwhelming for first-time volunteers. Rest assured ALL of our volunteer positions are fun and require no previous experience, and our Core Race Staff are with you every step of the way. You will feel confident and well prepared for your task.

Here is the link to signup for volunteer spots.

For more information contact our Volunteer Coordinator,

Volunteer Training Videos

Pick one (or two) that sound interesting to you, and look forward to the fun!

Sign Volunteer WaiverVolunteer Signup
Race Course Map

Pit Zone Information and NICA Rules

  • Pit Zone is open for loading/unloading
    • Saturday: 8:30am - 1:00pm
      There will be no riding on course prior to the pre-ride opening
    • Sunday: 7:00am - 8:00am and after the awards ceremony
  • Garbage expectations - pack in/pack out
  • Fire/Grilling expectations
  • No Gas Generators in the PitZone
  • No inappropriate language allowed
  • Teams must remove all garbage from Pit Zone and camping areas whether or not a dumpster is on site
  • No Smoking, Alcohol, or open flames in Pit Zone
  • Dogs must be on leash and under control at all times
  • Conflicts and/or disputes should not be dealt with in the team Pit Zone area
  • Any violation of the above rules may result in a team penalty and/or expulsion from the Pit Zone and infield area


8:30 AMPit Zone Access Opens
9:00 AMVolunteer Shifts Begin
10:00 AMCoaches Meeting
11:00 AMGRiT Ride - meet at the NICA GRiT Tent at 10:30
11:30 AMRegistration Opens
12:00 PMGRiT Craft/Activity
12:00 PMCoaches Only pre-ride
1:00 PMPit Zone Access Closes
1:30 PM* Pre-Ride Open to Varsity/Experienced JV riders
2:30 PM* Pre-Ride Open to Intermediate - student athletes who know the course
4:30 PM* Pre-Ride Open for Course Study - sessioning/slow roll
4:30 PMRegistration Closes
5:30 PMPre-Ride Closed - (No riders allowed on course after pre-ride is closed)


7:00 AMVolunteer Shifts Begin
7:30 AMRegistration Opens
8:00 AM*Pre-Ride Open to all riders
8:15 AMMarshall Meeting
8:30 AMHead Coaches Meeting under pavillion
9:00 AMPre-Ride Closed
9:15 AMStaging - Wave 1 MS Boys
9:30 AMRacing Begins
10:15 AMStaging - Wave 2 Girls
11:15 AMMarshall Meeting
11:30 AMRegistration Closes
12:15 PMStaging - Wave 3 HS Boys
2:00 PMRacing Concludes
2:15 PMPit Zone Break Down Begins
3:30 PMAwards Ceremony


Pre-Ride Hours
Coaches Only (Saturday 12:00PM - 1:00PM)
Saturday afternoon (1:30 PM - 5:30 PM)
Sunday morning (8:00 AM - 9:00 AM)

All racers should pre-ride the course


TO BE ON COURSE: ALL RIDERS (STUDENTS & REGISTERED COACHES) must be fully practice ready in the Pit Zone and have their number plates affixed to their bike

Coaches Meeting

A mandatory head coaches meeting will be held at 10:00am on Saturday, and 8:30am on Sunday. Each team must have 1 representative present at the meetings.
  • STAGING will begin 15 minutes before each wave.
  • If you miss your call up, you will be placed in with the rest of the group.
  • Note: Final lap count decision per category will be finalized and confirmed at the start of each race in addition to any lap cut-off times.
  • Varsity Girls are back in Wave 2 for this race.

Race Duration Guidelines

  • <30 mins for Middle School
  • 30-50 mins for Frosh/Soph boys and girls & and JV girls
  • 45-90 mins for JV boys and Varsity girls
  • 45-90 mins for Varsity boys
  • Race officials reserve the right to determine these time limits at any time.
  • Time limits may be imposed for reasons that include, among others: safety, heat, cold, rain, and muddy conditions.
  • Course closures may be announced at any time.
  • Due to weather or course closures, these duration guidelines may be changed at League Discretion.

Wave 1: Middle School Boys

8th Grade Boys (3000’s)9:30 AM29:52 AM25-45 minutesPURPLE
7th Grade Boys (2000’s)9:32 AM29:54 AM25-45 minutesYELLOW
6th Grade Boys (1000’s)9:34 AM29:56 AM25-45 minutesGREEN

Wave 2: Girls

Varsity Girls (1-49)10:30 AM612:10 PM60-100 minutesBLACK
JV Girls (100’s)10:32 AM511:52 AM45-90 minutesBLUE
Sophomore Girls (400’s)10:34 AM411:40 AM45-90 minutesRED
Freshman Girls (700’s)10:36 AM411:42 AM45-90 minutesWHITE
8th Grade Girls (6000’s)10:38 AM211:00 AM25-45 minutesPURPLE
7th Grade Girls (5000’s)10:40 AM211:02 AM25-45 minutesYELLOW
6th Grade Girls (4000’s)10:42 AM211:04 AM25-45 minutesGREEN

Wave 3: High School Boys

Varsity Boys (50-99)12:30 PM62:10 PM90-120 minutesBLACK
JV Boys (300’s)12:32 PM51:52 PM60-100 minutesBLUE
Sophomore Boys (500’s)12:34 PM41:40 PM45-90 minutesRED
Freshman Boys (900’s)12:36 PM41:42 PM45-90 minutesWHITE

Chip Timing Info

All riders will receive a permanent number plate with chip timing transponder on the backside. Riders will use the same plate for the entire race series, so please remove this number plate before mounting the bike for transport to prevent loss. Replacement number plates will be available at the registration tent for 10$

Category Petitions

Those petitioning for exceptions to category placement must do so by Sunday August 21, 2022 by midnight.
  • No race day petitions will be accepted
  • Contact your Team Director or Head Coach to be invited
  • Independent riders contact

Refund/Weather Policy

Our primary considerations are the safety of riders, support staff and spectators, and potential damage to the venue and trails. Any decisions regarding canceling, postponing or altering race start times, lap lengths, number of laps, etc. will be made jointly by league staff and the land manager. Often this decision cannot be made until the morning of the race due to the unpredictable and rapidly changing nature of severe weather. The league will make every attempt to notify the racing population as soon as possible via email, social media and website updates.

More Information

Nica Handbook

Handbook: West Virginia Policies and Rules

All participants are required to read, understand and abide by all league policies, rules and protocols while attending any league event.


  • Overnight camping will be offered by Cacapon Resort State Park for $25 per night, and is first come first serve. No pool access. 50% goes to trail maintanence and 50% to local team NICA scholarships.
  • Please check in at the front desk before setting up camp.
  • Camping location is in a gravel lot.
  • RV's are welcome, but there are no electrical, or water hookups
  • Bath House will be open
  • Pack in/pack out trash *no trash service provided
  • Parental supervision required, no exceptions.


Cacapon Resort Lodge
  • The lodge is newly renovated and stunning!
  • To ensure availability, please book early.
  • WV NICA has a 30 room block reserved until 8/27
  • For online booking, call 304-258-1022 Ext 0.
  • After 8/27, the discount will still apply, as long as there is room in the hotel.
  • Reserve by asking for “WV NICA”.
Cacapon Resort Cabins
  • WVICL has blocked off 10 cabins for the weekend.
  • To make a reservation, please call 304-258-1022 EXT 0.
  • All cabin rentals are a two night minimum.
  • Use code WV NICA for the discount.
Element Sports

Element Sports
2009 South Loudoun Street Winchester, VA 22601

Emergency Access Plans (EAPs) are an integral piece of the overall system we use to proactively identify and manage the risks inherent to the sport of mountain biking, while supporting the goals of developing student-athletes as riders and having fun. EAPs help us think through the challenges and appropriateness of an event venue, as well as help us plan ahead and prepare for managing incidents that occur during an event.

Cacapon Resort State Park EAP

Please note that most staff arrive onsite Thursday or Friday of each race weekend and may not have sufficient cell/data coverage to respond to calls/emails. Please plan accordingly.

General League Questions

Cassie Smith
League Director

Rule Related Questions

Bradley Schmalzer
Chief Referee

Registration Questions

Krista Soderholm
League Registration Manager

Stay up-to-date

Information in this race flyer is subject to change. Please check back just prior to the race weekend to make sure you have the most current information available.